Executive Assistant / Office Manager

About Dimer Health

‍Dimer Health is pioneering a new specialty in medicine: Transitional Care Medicine. We bridge the gap between hospital discharge and the patient’s return to routine care, improving outcomes, reducing avoidable readmissions, and enhancing the patient journey. Our unique model combines a physician-led medical practice with a modern MSO, proprietary technology, and AI-driven insights.

Position Overview:‍

We’re looking for an experienced, proactive, organized and personable Executive Assistant / Office Manager to serve as the organizational anchor of our Florham Park, NJ, headquarters. As the Executive Assistant / Office Manager, you will act as a strategic partner to the Co‑Founder & CEO, exercising discretion and independent judgment in managing priorities, communications, and the daily rhythm of our Florham Park office. You will handle highly confidential information, serve as a key gatekeeper for the CEO’s time and attention, and ensure that executive, board, and team activities with internal and external stakeholders run smoothly in a fast-paced startup environment. This individual will play a vital role in supporting the CEO and leadership team, ensuring smooth day-to-day operations, creating a welcoming and efficient office environment, and serving as the face of Dimer Health to internal and external stakeholders.

This is a hands-on, highly visible role supporting executive leadership and maintaining the rhythm of a fast-paced, mission-driven healthcare startup.

Key Responsibilities

Executive Support & Coordination

• Provide proactive, high-level administrative and executive support to the CEO, including heavy calendar, travel, and email management.
• Prioritize and triage incoming requests to the CEO, making real-time decisions about what requires the CEO’s direct attention and what can be handled or redirected.
• Anticipate scheduling needs, priorities, and follow-ups to keep activities organized and aligned with key priorities.
• Serve as the primary point of contact and gatekeeper between the CEO and internal/external partners, demonstrating utmost discretion and professionalism.
• Prepare and coordinate materials for leadership and board-level meetings, including agendas, slide decks, pre-read documents, and tracking follow-up actions.
• Coordinate logistics for leadership and investor meetings, both in-person and virtual.

Office Management & Operations

• Oversee the day-to-day operations of the Florham Park office, ensuring a professional,
• efficient, and welcoming environment.
• Own relationships with building management and external vendors, identifying, prioritizing, and resolving facilities and operational issues with minimal supervision.
• Manage inventory and procurement for office supplies, snacks, equipment, and company lunches, making cost-conscious recommendations and monitoring spend against budget.
• Coordinate Tuesday team lunches and partner with the social committee to plan monthly employee events and team gatherings.
• Maintain smooth office technology setup in partnership with IT support.

Culture Engagement

• Be a friendly and trusted resource for team members visiting or working in the office; embody Dimer’s culture of collaboration and care.
• Support HR and Operations with onboarding logistics for new hires, including workspace setup and onboarding scheduling.
• Plan and execute Dimer’s events and activities that bring our team together both in person and virtually each month, owning logistics, vendor coordination, and communication to foster connection, culture, and engagement.

Project Coordination & Communication

• Assist the CEO with light project management—tracking action items, deadlines, and follow-ups across initiatives.
• Prepare and organize materials for executive or cross-functional meetings, capturing notes and next steps.
• Support internal communication cadence, including coordinating leadership offsites, executive meetings, and internal presentations.
• Exercise judgment in what information to share with whom and when, especially around confidential or sensitive company initiatives, personnel matters, and investor conversations.

Key Success Factors

• Ability to manage multiple priorities seamlessly, with keen attention to detail and strong organizational skills.
• Warm, professional presence with excellent communication and customer service instincts—comfortable representing the CEO internally and externally.
• High discretion and trustworthiness, especially in handling confidential information.
• Self-starter with strong follow-through; anticipates needs and acts proactively.
• Team player who thrives in a fast-growing, collaborative startup environment.

Qualifications

• 2–3 years of experience in an Executive Assistant, Administrative Assistant, or Office Manager role—ideally in a startup or dynamic healthcare environment.
• Proven experience supporting senior executives and managing heavy calendars and inbox priorities.
• Strong command ofGoogle Workspace and digital collaboration tools (Slack, Zoom, Asana, or similar).
• Demonstrated ability to exercise discretion and independent judgment in managing executive communications and priorities.
• Exceptional written and verbal communication skills.
• Demonstrated ability to adopt and optimize new software tools (productivity apps, project management platforms, communication systems) to streamline workflows.
• Experience managing vendors, facilities coordination, and/or office budgets a plus.
• Project management experience preferred.
• Bachelor’s degree or equivalent work experience.

Personal Attributes

• Personable, polished, and grounded—someone who builds trust easily and represents the company with poise.
• Thrives on precision and organization; takes pride in keeping details clean and systems running smoothly.
• Energized by supporting others and ensuring things get done right and on time.
• Approaches all tasks—big or small—with professionalism and a “no job too small” mindset.
• Takes ownership and looks for opportunities to make the CEO’s day (and the company’s operations) flow better.

Additional

• The displayed salary range reflects the minimum and maximum target for new hire salaries for the position across all locations. Within the range, individual pay is determined by factors including job-related skills, experience, relevant education or training. We typically make offers near the midpoint of the posted salary range.
• Paid Time Off
• Health Reimbursement Arrangement (HRA): We reimburse you for eligible medical, dental, or vision expenses, including the cost of your own individual health insurance plan purchased through your state’s Health Insurance Marketplace (Exchange), up to a set amount each year.
• Basic Life Insurance - premium paid in full by Dimer Health

Please note that this position is not eligible for employer-sponsored visa programs. Candidates must reside in and be authorized to work in the United States.

Dimer participates in the federal E-verify program, which confirms employment authorization of newly hired U.S. based employees. E-verify is not used as a tool to pre-screen candidates and is only initiated upon hire.